Board Annual Calendar (Word)

What it is

A 12-month planner that schedules recurring board and committee business so nothing falls through the cracks. It is a plain Word file you can edit, brand and adapt.

Who it's for

Board secretaries, chairs.

When to use it

Use it at the start of each fiscal year to schedule recurring board and committee business by quarter. Adjust to your fiscal year (Q1 below means the first quarter of your fiscal year). Assign an owner and month to each item, and review the calendar at the first meeting of each year.

How to use it

1. Adapt the headings and timing to your board's own meeting schedule and committees.
2. Circulate the completed document with the board materials so directors can prepare.
3. Update it after each meeting so it stays a working document rather than a one-off.

Preview of contents

• Q1: Approve prior-year audited financial statements (Audit)
• Q2: Annual general meeting preparation and shareholder engagement (Board)
• Q3: Strategy off-site (Board)
• Q4: Approve next-year budget and operating plan (Board)
• Approve annual incentive payouts and set new-year goals (Compensation)
• Annual report and proxy / statutory filings (Board, Secretary)

Get the template

Download the templateWord (.docx), 37 KB

Check your inbox for the download link.

Related

• Beyond the green dashboard: reading a program status report as a director (The Boardroom Brief)
• Audit Committee Charter
• Compensation Committee Charter